The AGM for our 24/25 season will be on May 21, 2025, at 7 pm in the Goal Post.
At this meeting, we will review the 24/25 season and vote on executive board positions for the upcoming season.
During the AGM we will be taking nominations and voting on the executive board members' positions that need to be filled.As an executive member, you get a $350 off your player's registration and your volunteer credits and help make important decisions that will benefit our organization.
If there is more than 1 nominee for any position, everyone nominated must explain to the membership why they would be the best fit for the position.
We will be voting on the following positions:
• Vice-President (2-year term)
• Local League OMHA Rep (2-year term)
• Treasurer (2-year term)
• Registration (2-year term)
• OWHA Rep (2-year term)
• Tournament Director (2-year term)
• Volunteer Coordinator (2-year term)
• Community Event Coordinator (1-year term)
• Fundraising Coordinator (2-year term)
To nominate someone, you can do so online by clicking here:
https://forms.gle/x94JksJwoEACsyNL8
Or you can nominate someone in person at the AGM.
Early nominations closes on May 14, 2025.
If there are multiple nominations for one position, all nominees for that position will be asked to explain why they will be a good fit for that position to our membership at the AGM.
Someone from your hockey family must attend to have your AGM cheque returned to you.
At this meeting, we will be electing multiple important executives' roles and discussing the future of our association.
We ask all our members of the NMDMHA association to attend this meeting.
Please email [email protected] with any questions.
Position Details:
VICE-PRESIDENT shall act in the absence of the President and shall render such assistance to the President that may be required. The Vice-President shall have co-signing authority. The Vice-President shall oversee the U6/U7 Coordinator, Equipment Manager, Tournament Chairperson, Fundraising Coordinator, Communications Coordinator, and Coaching Coordinator. They will also sit on the Coaches Selection Committee. 2 year term.
TREASURER shall deposit and maintain all funds in the official NMDMHA account. The Treasurer shall record all finances and have co-signing authority. The Treasurer shall collaborate with other Executive Board members to develop the NMDMHA annual operating budget. The Treasurer shall give a written financial report including a Balance Sheet and a Profit & Loss Budget Performance report at each Executive Board meeting for approval. The Treasurer shall prepare and distribute a written report summarizing the Profit & Loss Budget Performance for the year as well as a Balance Sheet for the Annual General Meeting. The Treasurer shall have the books reviewed by an outside party every two years. Attend NMDMHA meetings. 2 year term.
OWHA REPRESENTATIVE shall be responsible for all contact with the OWHA & Western Ontario Girls Hockey League on behalf of the Association and for reporting all pertinent OWHA & WOGHL information to the Executive Board and Coaching Staff of NMDMHA teams. The OWHA Representative shall be responsible for attending all OWHA & WOGHL League Meetings and for assisting in drawing up of schedules or contacting coaches to schedule their own schedules. They shall be responsible to Notify OWHA & WOGHL Teams their games for Regular season, and Playoff games. Attend NMDMHA meetings. 2 year term.
LAMBTON MIDDLESEX LOCAL LEAGUE REPRESENTATIVE shall be responsible for all contact with the Lambton Middlesex Hockey League on behalf of the Association and for reporting all pertinent Lambton Hockey League information to the Executive Board and Coaching Staff of NMDMHA teams. The Lambton Middlesex Representative shall be responsible for attending all Lambton Middlesex League Meetings and for assisting in drawing up of schedules or contacting coaches to schedule their own schedules. They shall be responsible to Notify Lambton Middlesex Teams their games for Regular season, and Playoff games. Attend NMDMHA meetings. 2 year term.
REGISTRAR shall be responsible for all activities associated with player registration in the Association including organizing registration sessions, remitting funds to the Treasurer, providing a summary to the Executive Board and registering players throughout the season. The Registrar is to collect the parental/guardian Sponsorship confirmation information Fundraising Coordinators as indicated on the registration forms. Attend NMDMHA meetings. 2 year term.
VOLUNTEER COORDINATOR is responsible for coordinating, and organizing volunteer activities. Create forms membership to sign up for tasks and track executive and coaching positions and volunteer credits. Attend NMDMHA meetings. 2 year term.
TOURNAMENT CHAIRPERSON shall be responsible for setting up rules and regulations and duties in relation to all tournaments operated by NORTH MIDDLESEX AND DISTRICT MINOR HOCKEY ASSOCIATION and shall work with the co-operation of all coaches and managers of the teams concerned. Attend NMDMHA meetings. 2 year term.
COMMUNITY EVENT COORDINATOR is responsible for planning, coordinating, and executing community events that align with the NMDMHA's goals and objectives. This role is responsible for managing all aspects of the event, from concept to completion, including planning, logistics, budgeting, promotion, volunteers and evaluation. The Community Events Coordinator will work closely with other organization members, volunteers, players, coaches and community partners to ensure successful events. They will be responsible for planning and coordinating community events such as minor hockey days, charity initiatives, Wing Night/fundraisers, and additional sporting events, events that partner with the North Middlesex YMCA and North Middlesex Stars, Community Santa Claus parade(s) and any other events that may appear during the year. 1 year term.